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Minutes of meetings of the Board of Directors of joint stock companies under Law on Enterprise 2020 of Vietnam

Minutes of meetings of the Board of Directors of joint stock companies under Article 158 Law on Enterprise 2020 of Vietnam as follows:

Article 158. Minutes of meetings of the Board of Directors

1. The minutes of all meetings of the Board of Directors shall be taken. Audio recordings and other electronic forms are optional. The minutes shall be written in Vietnamese language, may be translated into foreign languages, and shall contain the following information:

a) The company’s name, EID number, headquarter address;

b) Time and location of the meeting;

c) Purposes and agenda of the meeting;

d) Full names of participating members and the persons authorized to participate in the meeting and how they participate; full names of non-participating members and their excuses;

dd) The issues to be discussed and voted on at the meeting;

e) Summary of comments of each participating member in chronological order;

g) Voting result, the members that cast affirmative votes, negative votes and abstentions;

h) Ratified decisions and corresponding ratio of affirmative votes;

i) Full names, signatures of the chair and the minute taker, except the case in Clause 2 of this Article.

2. In case the chair and the minute take refuse to sign the minutes, they will be effective if they are signed by all of the other members of the Board of Directors and contain all the information prescribed in Points a, b, c, d, đ, e, g and h Clause 1 of this Article.

3. The chair, the minute take and the persons who sign the minutes shall be responsible for its accuracy and truthfulness.

4. The minutes and meeting documents shall be retained at the company’s headquarters.

5. The Vietnamese and foreign language copies of the minutes have the same legal value. In case of any discrepancy between them, the Vietnamese copy shall prevail.

 

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